Time Clock
Use any of the following Payroll Functions to clock in, clock out, or change job code to log time spent performing various tasks.
Overview
Use any of the following Payroll Functions to clock in, clock out, or change job code to log time spent performing various tasks. Job code numbers are assigned according to company policy and procedures.
Time clock functions are separate from logging into or exiting from sales.
Clock In / Out
The "Clock In / Out" function clocks an employee in and out. The Clock In / Out adds and removes employees from the POS’ internal time clock, and this information is used to calculate the payroll.
Employees cannot clock in or out without having a name assigned in Employee File.
Clock Out function permitted only for employees who are clocked in and vice versa.
Change Job Code
Use the "Change Job Code" function to change the job code. Job codes are used to log time spent performing particular job tasks. Also, the job code function logs when a new/different job task is begun.
Using Time Clock
Clock In
Use Clock In function in any of the following ways:
A specific soft key: [CLOCK IN/OUT]
A function under the [OTHER FUNC]
From Sales Mode
In Sales Mode, touch [CSR FUNC]
On the left-hand top corner, touch [CLOCK IN/OUT]
In Payroll Functions > touch [CLOCK IN]
Key an employee number and touch [OK] or press [ENTER]
Key a password and touch [OK] or press [ENTER]
Key the job code number and touch [OK] or press [ENTER]. A Clock In receipt prints
From [OTHER FUNC] Key
Press [OTHER FUNC]
In Other Functions, touch [CLOCK IN/OUT]
In Payroll Functions, touch [CLOCK IN]
Key an employee number and touch [OK] or press [ENTER]
Key a password and touch [OK] or press [ENTER]
Key the job code number and touch [OK] or press [ENTER], a Clock In receipt prints.
Sample Clock In Receipt
Clock Out
Use the Clock Out function in any of the following ways:
A specific soft key: [CLOCK IN/OUT]
A function under the [OTHER FUNC]
From Sales Mode
In Sales Mode, touch [CSR FUNC]
On the left-hand top corner, touch [CLOCK IN/OUT]
In Payroll Functions, touch [CLOCK IN/OUT]
Key an employee number and touch [OK] or press [ENTER]
Key a password and touch [OK] or press [ENTER]
Key the job code number and touch [OK] or press [ENTER]
A Clock Out receipt prints.
Sample Clock Out Receipt
Clock Out displays each set of clock in/outs. Time is reported in hours and minutes (not in hours and hundredths of hours) on a 24-hour clock since the last Payroll Report was run.
The week ending date is the current date. This is followed by the total hours since the last Payroll Report was run.
The report can be printed either for a specific employee or for all employees.
Change Job Code
Use Change Job Code function in any of the following ways:
A specific soft key: [CLOCK IN/OUT]
A function under the [OTHER FUNC]
From [OTHER FUNC] Key
Press [OTHER FUNC]
In Other Functions, touch [CLOCK IN/OUT]
In the Payroll Functions > Select Payroll Function, touch [CLOCK IN]
Key an employee number and touch [OK] or press [ENTER]
Key a password and touch [OK] or press [ENTER]. A Clock Out receipt prints followed by a new Clock In receipt with the new job code
Reporting
The Payroll Report prints either a current or close payroll report that lists the dates and times each employee clocked in and out. If an employee is clocked in when a report is run, that employee’s clock out date and time are listed as ‘PENDING’.
The report must be closed manually from the POS and is separate from any other “close” function. The Payroll Report can be printed from the Site Report Navigator.
The report can be printed for a specific employee (by employee ID number) or for all employees.
Payroll Report Highlights
Time is reported in hours and minutes (not in hours and hundredths of hours) on a 24-hour clock. For example, a Payroll Report for someone who clocked in at 15:44 and clocked out at 23:59 would report Total Hours of 8:15, indicating the employee worked 8 hours and 15 minutes.
The payroll report does not reset total hours to zero.
The close payroll report does reset total hours to zero.
The report can be printed either for a specific employee or for all employees.
If no employees have clocked in or out during the payroll period chosen, “*** No Records Found ***” prints on the report.
Troubleshooting
E1126
MUST CLOCK OUT FIRST
Employee attempted to clock in, but has not clocked out yet.
E1127
MUST CLOCK IN FIRST
Employee attempted to clock out, but had not clocked in yet.
E1206
PAYROLL RECORD FULL
Run the Payroll Report function.
E1208
MUST CLOCK OUT FIRST
Must clock out before trying to clock in.
E1209
MUST CLOCK IN FIRST
Must clock in before trying to clock out.
E7023
LAN COMMS DOWN
Journal Only: Attempted to clock in or out or tried to reprint a clock in or out ticket and the LAN was down. See the site’s procedures for handling this situation.
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